101 Dixons Green,
Dudley, West Midlands, DY2 7DJ

Tel:   01384 233354
Fax:  01384 255174
email: info@girlingsqs.co.uk

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Policy For Health, Safety And Welfare

It is the intention that work will be carried out in accordance with the relevant statutory provisions and all reasonable practicable measures taken to avoid risk to its employees or others who may be affected.

The Principal and staff have responsibility for implementing this Policy throughout the Practice and must ensure that health and safety considerations are always given priority in planning day-to-day supervision of work.

All employees are expected to co-operate with the Practice in carrying out this Policy and ensure that their work, so far as is reasonably practicable, is carried out without risk to themselves or others.

The person responsible for safety is Mr. Clive Jones who has particular responsibility for health, safety and welfare and to whom reference would be made in the event of any difficulty arising in the implementation of this Policy.

The operation of this Policy will be displayed prominently at all workplaces.

The organisation and arrangements for implementing the Policy will also be available at each workplace for reference by any employee as required.


  1. Prepare and keep up-to-date a Statement of the Policy for Health and Safety and ensure that it is brought to the notice of all employees.
  2. Prepare instructions for the organisation and methods for carrying out the Policy, to make sure each person is aware of their responsibilities and the means by which they can carry them out.
  3. Administer the Policy by appointing a responsible individual.
  4. Know the appropriate statutory requirements affecting the Practice's operations.
  5. Ensure that appropriate training is given to all staff as necessary.
  6. Insist that sound working practices are observed as laid down by Codes of Practice and that Work is planned, the risks assessed and then carried out in accordance with the Statutory provisions.
  7. Ensure that there is liaison on health and safety matters between the Practice and others working on outside sites.
  8. Institute reporting, investigations and costing of injury, damage and loss, promote analysis of investigations to discover trends and eliminate hazards.
  9. Reprimand any member of the staff failing to discharge satisfactorily their responsibilities for health and safety.
  10. Instigate liaison with external accident prevention organisations and encourage the distribution of safety literature throughout the Practice.
  11. Arrange for funds and facilities to meet requirements of the Policy.
  12. Set a personal example when visiting sites by wearing appropriate protective clothing.
  13. Arrange for regular meetings with site Safety Supervisors to discuss accident prevention, performance, possible improvements, etc.


  1. Read and understand the Policy for Health and Safety and ensure that it is brought to the notice of all employees under your control.
  2. Ensure compliance with the requirements of the Offices, Shops and Railway Premises Act 1963, the Workplace (Health, Safety and Welfare) Regulations 1992, and any other relevant statutory requirements.
  3. Ensure that all office machinery is safe, fitted with any necessary guards or safety devices and is serviced and maintained as recommended by the manufacturer.
  4. Ensure that a risk assessment has been carried out of any substance or work activity hazardous to employees' health and safety and that appropriate control measures, training, instruction, protective clothing, etc. have been provided.
  5. Ensure that staff required to use office machinery are trained in its use and are not permitted to carry out any repairs unless authorised.
  6. Ensure that offices are maintained to ensure safety of staff and visitors.
  7. Arrange all necessary insurances and carry out any necessary reporting of incidents to insurers. Provide an appropriate accident investigation report to insurers where necessary.
  8. Ensure that a Fire Certificate is obtained for the offices, if necessary, and that all fire fighting equipment is maintained, fire exits kept clear and fire drills organised on a regular basis.
  9. Ensure that first aid facilities are available.
  10. Ensure that all accidents are reported in accordance with the Policy.
  11. Ensure that staff work safely and do not take unnecessary risks.
  12. Ensure all necessary welfare provisions are provided and maintained.
  13. Set a personal example.


  1. Read and understand the Practice's Safety Policy and carry out your work in accordance with its requirements.
  2. Ensure that the clothing you wear at work is suitable from a safety viewpoint
  3. Do not try to use, repair or maintain any office equipment or machinery, or carry out any work activity which may be hazardous to your health and safety, for which you have not received full instructions or training.
  4. Report any defects in office equipment or machinery immediately.
  5. Ensure that you know the position of the first aid box.
  6. Ensure that you know the procedure in the event of a fire.
  7. Report any accident or damage, however minor.
  8. Ensure that corridors, office floors, doorways, etc, are kept clear and free from obstruction.
  9. Do not attempt to lift or move, on your own, articles or materials so heavy as likely to cause injury.
  10. Do not attempt to reach items on high unless using steps or a properly designated hop-up: do not improvise or climb.
  11. Suggest ways of eliminating hazards and improving working methods.
  12. Warn new employees, particularly young people, of known hazards.


  1. Read and understand the Practice's Policy for Health, Safety and Welfare and ensure that it is brought to the notice of any employees under your control.
  2. Ensure that full information on the previous use of a site is obtained to enable any possible hazards to be identified.
  3. Ensure that information affecting the health and safety of any person on a proposed site is brought to the attention of a responsible person, in particular:?

    a) The existence of overhead electricity cables

    b) Underground services

    c) Ground conditions affecting the stability of excavations or safety of operatives (soil, water table, toxic substances, gases, etc.)

  4. Do not enter derelict buildings or use any access over structures, roof, areas where there are pits, holes, etc. unless you are sure that it is safe to do so.
  5. While carrying out site visits wear safety footwear and any other necessary protective clothing. A safety helmet must be worn on any site where there is a risk of falling materials or of striking your head against something.
  6. Carry a personal first aid kit in your vehicle and ensure that any first aid materials used are replaced as soon as possible.
  7. Report any accident, however minor, as soon as possible. If the accident occurs on site inform the Contractor's Site Management also.

Signed:    C A Jones                        Position :         Principal

Date:        1st April 2003

The Practice is a member of The Royal Institution of Chartered Surveyors and maintains comprehensive Professional Indemnity Insurance, further details of which, can be provided, if required.

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